Discover Nepal. Experience the Himalayas – Trekking, Peak Climbing & Expeditions in Nepal

Adequate travel insurance is mandatory for all participants joining trekking, peak climbing and mountaineering expeditions organized by Sherpa Climbing Treks and Expedition Pvt. Ltd.

Travel insurance is not included in the trip package price. Each participant is responsible for arranging appropriate insurance coverage before travelling to Nepal.

We strongly recommend that your insurance policy includes the following coverage:

• Emergency medical expenses and hospitalization abroad
• Emergency helicopter evacuation and mountain rescue
• Accidents and injuries during trekking or mountaineering activities
• High-altitude medical emergencies
• Trip cancellation and interruption
• Loss, theft or delay of baggage

Helicopter evacuation in the Himalayas can be extremely expensive, particularly in remote mountain regions where road access and medical facilities are limited. Appropriate insurance coverage is therefore essential for protecting yourself against unexpected medical and emergency expenses during your journey.

Altitude Coverage

The required insurance coverage depends on the altitude and nature of your selected trip.

• Trekking: For most trekking routes in Nepal, we recommend coverage for trekking activities up to at least 4,000–6,000 metres, including emergency helicopter evacuation.
• Peak Climbing and Mountaineering: For climbing and mountaineering expeditions above 6,000 metres, insurance must specifically cover high-altitude mountaineering, climbing-related accidents and emergency rescue operations.

Participants must carefully review their insurance policy to ensure that it covers the maximum altitude, activities and specific requirements of their chosen trek or expedition.

Important Information

All participants must carry a copy of their travel insurance policy and emergency assistance contact details throughout the trek or expedition.

Please ensure that your insurance provider offers emergency assistance and evacuation coverage in Nepal, including remote Himalayan regions.

Sherpa Climbing reserves the right to request proof of valid and appropriate travel insurance before the commencement of any trip.

Having adequate insurance coverage is an essential part of responsible mountain travel and provides additional protection and peace of mind for both participants and the mountain team supporting your adventure.

Preparing the right equipment is an important part of a safe and comfortable mountain adventure. Whether you are joining us for a short trek in the Himalayas, a high-altitude trekking route or a technical mountaineering expedition, having suitable clothing and equipment will make your journey more enjoyable.

At Sherpa Climbing Treks and Expedition Pvt. Ltd., we provide pre-departure guidance and an equipment checklist to help you prepare for your adventure in Nepal.

Please note that packing requirements vary depending on the season, altitude, trekking route, weather conditions and nature of the expedition. Our team will provide additional recommendations based on your selected trip.

1. Essential Items for All Treks

Clothing

• Trekking boots and comfortable camp or lodge footwear
• Trekking socks and underwear
• Thermal base layers (top and bottom)
• Quick-drying trekking trousers and T-shirts
• Waterproof and windproof jacket and trousers
• Fleece jacket or warm mid-layer
• Down jacket (if not provided by the Company)
• Warm hat or beanie, sun hat, gloves and neck warmer
• UV-protective sunglasses

Equipment and Personal Items

• Daypack
• Headlamp or flashlight with spare batteries
• Water bottles or hydration system (minimum 2 litres)
• Personal first-aid kit and prescribed medication
• Toiletries and quick-dry towel
• Biodegradable personal-care products, where possible
• Sunscreen and lip balm
• Camera and spare batteries, if required
• Travel adapter (Nepal uses 230V/50Hz electricity)
• Passport, visa, travel insurance documents, flight tickets and itinerary
• Passport-size photographs
• Cash and bank cards
• Money belt and small padlocks
• Prescription glasses, if required

2. Additional Equipment for Peak Climbing and Mountaineering

For peak climbing and high-altitude mountaineering expeditions, additional technical and protective equipment is essential. The exact requirements depend on the mountain, climbing route, season and technical difficulty.

Recommended items include:

• Mountaineering boots suitable for the climbing route and altitude
• Larger backpack (50 litres or more)
• High-quality waterproof and windproof outerwear
• Insulated mountaineering gloves and additional warm layers
• Gaiters
• Headlamp with spare batteries
• Balaclava, warm hat and neck warmer
• Wraparound UV-protective sunglasses and a spare pair
• Ski goggles, where required
• Technical climbing equipment as advised by our expedition team

Our expedition team will provide a specific equipment list for your selected mountain and climbing program.

3. Optional but Useful Items

The following items are not essential for every trip but can make your trekking and expedition experience more comfortable:

• Trekking poles
• Snacks, nuts and energy bars
• Binoculars and camera
• Playing cards or reading material
• Dust mask or lightweight scarf
• Earplugs and travel alarm
• Small sewing kit and insect repellent
• Biodegradable laundry soap
• Sleeping bag liner
• Insulated sleeping mat, where required

4. Equipment Provided by Sherpa Climbing

To make your journey more convenient, Sherpa Climbing provides selected group and personal equipment depending on the nature of your trip and the confirmed package inclusions.

For Trekking Packages

• Kit bag
• Sleeping bag and inner liner
• Trekking map
• Down jacket, depending on the season and destination

For Camping Treks

• Two-person camping tent
• Sleeping mat

For Mountaineering Expeditions

Depending on the selected expedition, the following technical equipment may be provided:

• Crampons
• Climbing harness
• Ice axe
• Prusik loops and/or ascender (Jumar)
• Carabiners

Important: Equipment provision varies according to the expedition, package inclusions and climbing requirements. Please confirm the final equipment list with our team before departure. Clients may need to bring or arrange certain personal and technical equipment independently.

5. Important Travel Information

Nepal Visa

Most eligible international visitors can obtain a Nepal tourist visa on arrival at designated entry points or apply in advance.

Visa requirements, fees and permitted duration of stay may vary depending on nationality. We recommend checking the latest information through the official Department of Immigration, Nepal website before travelling.

Travel Insurance

Comprehensive travel insurance is strongly recommended for all Clients joining trekking, peak climbing and mountaineering programs organized by Sherpa Climbing Treks and Expedition Pvt. Ltd.

For high-altitude trekking and mountaineering expeditions, your insurance policy should specifically cover:

• Emergency medical treatment and hospitalization
• High-altitude trekking and mountaineering activities
• Helicopter evacuation and emergency mountain rescue
• Coverage up to the maximum altitude of your selected trip
• Medical repatriation
• Trip cancellation and interruption
• Flight delays and travel disruptions
• Baggage loss or damage

Important: Many standard travel insurance policies exclude high-altitude trekking, technical climbing and mountaineering. Please carefully check your policy to ensure that it covers the activities and maximum altitude of your chosen expedition.

Sherpa Climbing may request proof of appropriate travel insurance before departure. All rescue, medical treatment and evacuation expenses not included in your confirmed package remain the Client’s responsibility.

Pre-Departure Preparation

Before travelling to Nepal, we recommend reviewing your itinerary, checking your equipment, confirming your travel documents and preparing for the physical demands of your selected adventure.

Our team will be happy to guide you through the necessary preparations and provide destination-specific packing recommendations.

Need help preparing for your Himalayan adventure?

Contact the Sherpa Climbing team for your personalized packing list and pre-departure guidance.

Sherpa Climbing Treks and Expedition Pvt. Ltd.
Nepal
Effective Date: 2026

These Booking Terms & Conditions apply to all trekking, peak climbing, mountaineering expeditions, cultural tours and other adventure travel services arranged or operated by Sherpa Climbing Treks and Expedition Pvt. Ltd. (hereinafter referred to as “Sherpa Climbing”, “the Company”, “we”, “us” or “our”).

By making a booking, paying a deposit, accepting a booking confirmation or participating in any trip organized by Sherpa Climbing, you (“Client”, “you” or “your”) acknowledge that you have read, understood and agreed to these Terms & Conditions, together with the specific itinerary, quotation and booking confirmation issued for your trip.

1. Booking and Confirmation

A booking is considered confirmed when:

• Sherpa Climbing accepts your booking request; and
• The required deposit or agreed initial payment has been received.

A booking confirmation, invoice or written confirmation issued by Sherpa Climbing will outline the services included, total trip price, payment schedule and other relevant arrangements.

Please note that an inquiry or provisional reservation does not guarantee availability until the booking has been formally confirmed by the Company.

Additional expedition-specific terms may apply to certain peak climbing and mountaineering programs.

2. Deposit and Payment

Standard Deposit

A 35% deposit per person is generally required to confirm a booking.

Certain peak climbing, mountaineering expeditions or specially arranged trips may require a higher deposit due to advance commitments for climbing permits, flights, accommodation, transportation, expedition staff, equipment and other operational arrangements.

The applicable deposit amount and payment deadlines will be clearly stated in the trip quotation or invoice.

Balance Payment

Unless otherwise agreed in writing, the remaining balance must be paid before the commencement of the trip.

For major mountaineering expeditions and climbing programs, the remaining balance may be required earlier to cover advance payments and operational commitments.

If the outstanding balance is not received by the specified deadline, Sherpa Climbing reserves the right to cancel the booking and apply the relevant cancellation conditions.

Any bank charges, payment gateway fees or currency conversion costs associated with the payment shall be borne by the Client.

3. Cancellation by the Client

If you need to cancel your trip, you must notify Sherpa Climbing in writing. Applicable cancellation charges will be calculated from the date the Company receives your written cancellation request.

Standard Cancellation Policy

These cancellation conditions serve as general guidelines for standard trekking and tour bookings. Additional non-refundable expenses already paid or committed to airlines, hotels, permit authorities, transportation providers and other suppliers may also apply.

Special Cancellation Conditions

Different cancellation conditions may apply to:

• Mountaineering expeditions;
• Peak climbing programs;
• Specially arranged expedition packages;
• Trips requiring advance government or climbing permits;
• Non-refundable domestic or international flights;
• Special accommodation arrangements; and
• Private, group or customized travel programs.

Where specific cancellation conditions apply, they will be communicated in the quotation or booking confirmation.

4. Three-Week Cancellation and One-Year Postponement Policy

Sherpa Climbing understands that circumstances can change and that clients may occasionally need to adjust their adventure travel plans.

For eligible trekking, tour, peak climbing and mountaineering bookings, Clients who notify the Company at least 21 days (three weeks) before the original departure date may request to postpone or transfer their trip for up to one year from the original departure date.

The following conditions apply:

• Postponement requests must be submitted in writing.
• The revised departure date is subject to availability.
• The new trip must normally be completed within 12 months of the original departure date.
• Approved postponements will generally be issued as a trip credit or booking transfer rather than a cash refund.
• Any difference in the cost of the revised trip must be paid by the Client.
• If the revised trip costs less, the price difference is not automatically refundable.
• Non-refundable expenses already paid or committed to third-party suppliers may be deducted.
• Airline tickets, government permits, climbing permits, accommodation and other third-party services may have separate postponement or transfer conditions.

Requests received less than 21 days before departure will normally be subject to the standard cancellation policy and will not automatically qualify for the one-year postponement arrangement.

For major mountaineering expeditions, any postponement or transfer will also depend on applicable government regulations, permit conditions and expedition arrangements.

5. Changes to Your Booking

If you wish to change your departure date, itinerary, accommodation, transportation or any other confirmed travel arrangements, please contact Sherpa Climbing as early as possible.

All requested changes are subject to availability and may involve additional charges.

Any fees imposed by airlines, hotels, transportation providers, government authorities, permit offices or other third-party suppliers will be payable by the Client.

If the requested changes cannot be accommodated, the original booking arrangements and applicable cancellation conditions will remain in effect.

6. Prices and Price Changes

Prices published on the Sherpa Climbing website, brochures, quotations or other promotional materials may change before a booking is confirmed.

Once a booking has been confirmed, the agreed price will normally remain applicable.

However, additional costs may arise due to circumstances beyond the Company’s reasonable control, including:

• Changes in government taxes or service fees;
• Changes in trekking or climbing permit fees;
• Airline or transportation price increases;
• Significant currency exchange rate fluctuations;
• Fuel price increases;
• Changes in government regulations;
• Changes in supplier prices; or
• Other mandatory charges introduced after booking confirmation.

If such changes materially affect a confirmed booking, Sherpa Climbing will inform the Client as soon as reasonably possible.

7. Itinerary Changes

Trekking, peak climbing and mountaineering activities are influenced by natural conditions and operational circumstances that cannot always be predicted.